GRACE LUTHERAN DAY SCHOOL

“Seize the HOPE Set Before us”

INFORMATION BOOKLET
FOR
PARENTS AND STUDENTS

QUALITY EDUCATION IN A CHRISTIAN SETTING
100-05 SPRINGFIELD BOULEVARD
QUEENS VILLAGE, NEW YORK 11429
TELEPHONE: (718) 465-1010
FAX: (718) 465-9069

Dear Friends

Greetings in the Name of Our Lord andSavior Jesus Christ:

We are pleased to open school year 2008-2009 with renewed commitment to
providing opportunities for your child(ren) to learn and grow at Grace
Lutheran Day School, established on the foundation of educating children in
a Christ-centered environment that will guide and support them in
developing a relationship with Christ as they acquire the academic and social
skills to lead successful lives. To this end, our school has enjoyed over fifty
years of providing this quality, Christ-centered education for children in this
community and beyond. At Grace, we believe all who serve here are called
to share Jesus Christ as Savior who is central to what we do in our lives
together as a school family.

We are excited to welcome our new principal, Dr. LuJuana Butts, a
Commissioned Minister of The Lutheran Church-Missouri Synod, who has
taught all elementary grades and has served in over a dozen different schools
including one in Seoul, Korea where she was director of curriculum and
instruction. Dr. Butts most recently served as a Professor of Education at
Concordia College in Bronxville, New York and liaison to the professional
development school, The Chapel School of Village Lutheran Church,
Bronxville, New York.

As the Pastor of Grace Lutheran Church and School, I want to encourage
you to be involved in your child’s education by volunteering and
participating in several school and church-based activities offered by our
teachers, Parent Teacher League and church. We invite you to join us at our
worship services at Grace Lutheran Church each Sunday at 9:15 a.m. and
Sunday school and Bible classes at 10:45 a.m. As Christ leads and guides us
in every aspects of our lives and service to Him at Grace Lutheran Church
and School in Queens Village, New York, I look forward to your continued
interest in our school as we work together to “Seize the HOPE set before
us!”

In service to an Awesome God,

Rev. Marvin Griffin, Sr., Pastor

Dear Parents,

Welcome to another school year at Grace Lutheran Day School as
we “Seize the HOPE set before us!” We are excited as we open our
preschool and start off the year under the leadership of the

Rev. Marvin Griffin, an Ordained Minister of The Lutheran Church-
Missouri Synod who will be working closely with me, Dr. LuJuana
R. Butts, a Commissioned Minister of The Lutheran Church- Missouri Synod. I look forward to serving you and your children as their principal. As we direct our children in the way they should go, we know that we can do all things through Christ who strengthens, leads and guides us in serving the children He has
placed in our care.

Grace Lutheran Day School is a place where all children are
affirmed in the gifts that God has placed in them. We will seek,
find and nurture each child’ s gifts in line with the best educational
practices as we endeavor to meet the academic and developmental
needs of our children.

No child can be successful in school without a partnership with
parents and other significant adults in their lives, administrators,
teachers and staff who work closely with one another to bring out
the best in our children in all aspects of their development. I
encourage your support in this endeavor as we affirm that we can
do all things through Christ who strengthens us.

In service to the King of Kings,

Dr. LuJuana R. Butts, Principal

“Seize the HOPE set before us!”

Heritage

Opportunity

Promise

Excellence

“…We who have taken refuge might be strongly encouraged to seize the hope set before us. We have this hope, a sure and steadfast anchor of the soul, a hope that enters the inner shrine behind the curtain, where Jesus, a forerunner on our behalf, has entered, having become a high priest forever …” Hebrews 6:18-20

TABLE OF CONTENTS
Mission Statement ……………………1
History ……………………………….. 1

General Information

Curriculum …………………………. 2

Support Programs
Extended Day ……………………… 3
Health/Nurse ………………………. 3
Guidance ……………………………. 4
Lunch Program ……………………… 4
Music/Dance ………………………… 4
Sports ……………………………. 4
Library ……………………………. 5

General Student Services
Celebrations ………………………… 5
Security …………………… 5
Classroom visits …………………………. 5
Personal School Supplies …………………5
Field Trips ………………………….. 5
Inclement Weather ………………………… 6
Emergency Drills …………………………… 6
Lost and Found …………………………. 6
Attendance Policy …………………………… 7
Arrival …………………………… 7
Dismissal …………………………… 7
Absences ………………………….. 7
Leaving School …………………………… 8
Attendance- Sunday Worship …………………. 8
Chapel Service Worship …………………………… 8
Church Attendance Policy …………………………. 8
School Discipline …………………………… 9
School Rules …………………………… 10
Uniform Policy …..……………………… 11
Textbooks/Book bags ………………………………. 12
Use of Technology/Policy …………………………... 12
Admission Policy …………………………… 12
Entrance Age Requirements ………………………… 12
Registration Procedures ……………………………. 12
Academic Policy ……………………………. 13
Parental Involvement ……………………………. 15
Fund Raising/School Volunteers …………………... 16
Payment of Fees ……………………………. 17

QUALITY EDUCATION IN A CHRISTIAN SETTING
MISSION STATEMENT

We believe that we are called to share Jesus Christ as Savior. He is central to all that we do in our life together as a school family. We recognize our partnership with parents to nurture children so they will grow in love and love others. Our relationship with Jesus enables us to help each child grow in a secure, joy-filled environment. The quality education we provide encourages each child to develop as a whole person, ready to meet the challenges of society.

HISTORY

Grace Lutheran Day School started in 1956 as a school for member children of Grace Lutheran Church. Over the years, Grace has grown by embracing children from the immediate community as well as from other neighborhoods in Queens. Today our students come from many different denominations because of the school’s reputation for high academic standards and its Christian environment. We have found that personal references are our best advertisement. We are proud of our many successful graduates who provide a supportive alumni base for the school. We are constantly growing and expanding our academic programs and organizational patterns to meet the changing needs of the community.

We provide a safe, nurturing environment that supports the individual needs of our students.

GENERAL INFORMATION

Grace Lutheran Day School is owned and operated by Grace Lutheran Church. Final authority for all decisions of policy and property is vested in the elected school board and planning board which together with the principal, pastor and teaching staff, are entrusted with the management and administration of the school. The school utilizes a multi-aged organizational structure for children from K-8th grade. The upper school (grades 5-8) is housed in the main
part of the building on the first floor. An emphasis is placed on differentiated instruction as the God-given gifts of each child are explored and nurtured.

CURRICULUM

• 
  A core curriculum aligned to New York State Standards is followed on all grade levels. Grace Lutheran Day School has been founded on the foundation of educating children in a Christcentered environment that will guide and support them in developing a relationship with Christ as they acquire the academic and social skills to lead successful lives. Therefore, children attending Grace receive direct instruction in religion. Christian doctrine and practices are integrated into all subject areas. In addition, they influence all that is done in educating
  children.
  • Religion: Age-appropriate religion lesson, study of Christian
  doctrine, memorization of Bible verses and other materials.
  • Language Arts: Integration of reading, writing, listening and speaking
  through the study of various genres of literature. Skills in
  decoding words through phonics and other strategies with an
  emphasis on comprehension and higher order thinking skills.
  • Social Studies: Study of geography, history, citizenship and current events
  through textual and authentic applications.
  • Math: Numeration, mathematical operations and concepts,
  problem solving, algebra, measurement, geometry, probability,
  fundamental procedures and other related topics.
  • Science: Hands-on activities to obtain basic skills through scientific
  process and reasoning. Structured units are taught in general
  science, physical science, biology and health.
  • Language: Instruction in Spanish for all children, a more intentional
  study beginning in sixth grade. Students engage in an
  exploratory program of Spanish wherein vocabulary
  development is emphasized as well as speaking and writing.
  Seventh and eighth level students in the Upper School take the
  Spanish Proficiency Exam the week after graduation.
  • Fine Arts: Music education, choir, dance, art are integrated throughout
  the curriculum.
  • Physical Education: Movement, experiences, physical fitness, rhythmic
  activities, simple games/relays and sport skills are provided for
  all children.
  • Technology: Students develop age-appropriate skills in computer
  literacy, word processing, presentation and research skills, and
  use of the internet.
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  SCHOOL SUPPORT AND STUDENT SERVICES
  Extended Care
  Enrollment – Grace Extended Day Program (GEP) is open to any student enrolled in Grace Lutheran Day School. It is designed for students who must arrive before the start of the official school day. The program runs from 7:00 a.m.–8:15 a.m.. Grace After-school Program (GAP) operates from 3:00 p.m.–6:00 p.m.. Students enrolled in this program will complete homework, play quiet games and or engage in outdoor activities in the schoolyard. GAP does not involve teaching or tutoring. Children must be picked up on time from the after-school program or an additional late fee will be billed to the family for late pick-up and must be paid
  within a week. Extended Day Program fees are separate from the tuition and will be included and billed accordingly as a part of the total school charge for families using the program.
  Students who are not picked up from the regular school program on time (before 3:15 p.m.- lower school) will be placed in the extended care program and charged accordingly. If an early arrival or late pick-up is necessary, please contact the director.
  The late charge is $10.00 for every 15 minutes the child is not picked upon time and can be paid upon your arrival to pick up your child or the next day. If the fee is not paid within a week, the charge will be increased by $10.00 for each week of delinquency.
  All families using Grace Extended Program (GEP) must complete a separate Enrollment Application and Parent Contact Information form.
  Health Services
  Requirements
  • A New York State Education Law requires all students upon entry to school to have a medical examination and later routinely at grades 1, 3 and 7. New students must have all medical forms completed and signed by a physician before classes begin. Under Public Health Law, before entering school, all children must be immunized against polio, MMR, DPT, Hepatitis and Varicella (chicken pox).
  • School Nurse
  The services of a full time nurse are provided by the New York City Board of Health. Her hours are 8:30 a.m.–3:00 p.m.. She is responsible for monitoring immunization and other mandated health needs. When a child is ill, the child is sent to the nurse. If the child is too ill to remain in school, the nurse will call the parent(s). Parents are requested to keep children with a communicable disease at home. Children should not return to school until recovery is complete. A note from the doctor must be sent in with the child who has been out of school due to illness on the child’s first day back in school.
  Medication cannot be given to a student during school hours unless the school
  nurse receives a DOCTOR’S NOTE stating the name of the medication, the
  dosage, the time to be given and a note from the parent giving permission to give
  the medication.
  Children should not have medication in school to take on their own.
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  Guidance Services
  Guidance services are available for our students through our partnership with Lutheran Counseling Center of New York and skilled volunteers. Parents, teachers and students may request the service.
  • Child Abuse and Neglect
  The law mandates that school personnel report suspected cases of abuse and/or neglect to the New York State Central Register of Child Abuse and Maltreatment.
  

• School Lunch Program
  Parents are expected to provide a nutritious lunch daily for their children. For each child’s health and safety we ask that parents not send “Fast Food” candy, soda or items in glass containers. The child’s name and class should be written on the lunchbox or container. Lunch should be sent in with each child to avoid leaving the lunch at the main office. If a student comes to school without a lunch, one cannot be provided. Special lunch days (Pizza Day and so forth) will be offered. There is one lunch period from 11:45 a.m.–12:45 p.m..
  

• Music Program
  

• Instrumental/vocal Music
  Grace Lutheran School provides several opportunities for students to participate and expand their musical talents. Students in grades 4-8 have the opportunity to participate in a school band program. The program is organized by Martin Luther High School. The band teacher schedules practice sessions during the regular school day for working with our students. Students perform at our school’s concert and special programs in addition to performing at Martin Luther High School with the high school band. The yearly band competition is enjoyed by all. There is an additional cost for students to participate.
  Students in pre-kindergarten through eight grade are grouped into classroom choirs which practice during school hours. All choirs will sing during the year at a church service and participate in the annual Christmas, Spring Concerts and Lutheran School’s Sunday. The select choir (grades 5-8) also participates in special events during the year.
  

• Dance
  Students may also participate in the Grace Dance Program which meets after school. Students participate in several performances during the year. In addition the dancers represent the school at many cultural events and church and community events during the year.
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• Library
  The school library and media center is available for all grades to visit weekly under the guidance of their classroom teachers. Primary grade children will learn the location of books on their level and how to find books by their favorite authors. Older children will be introduced to reference materials and will do research. Classroom computers provide access for students to do research on the Internet and to prepare projects and research papers. Students are able to borrow books for the week to be returned the next week. We welcome and encourage parents to help in the library as we continue to expand our offering. Students are also introduced to the Queens Library resources through class visits.
  

• School Parties and Birthday Treats
  Birthday parties are permitted in cooperation with the classroom teacher. Parents should make arrangements with the teacher at least two days in advance. It is requested that parents send in individual units (cookies, brownies, cupcakes). No cakes or ice cream please! Napkins and plates should be sent, if needed. If juice is sent, then cups must also be provided. Individual, commercially bagged snacks - pretzel, potato chips and popcorn are permitted. Party favors and balloons are not permitted.
  

• School Security
  School doors are kept locked during the school day. All parents and visitors are
  required to check into the school office and receive an appropriate visitor’s pass which must be worn at all times while in any area of the school building during school hours.
  

• Classroom Visits
  Parents are welcomed to visit their child’s classroom if they so desire. However, so that all concerned are informed about such visits, parents are required to make such a request known to the teacher and principal at least a day in advance of the planned visit. The principal will determine the length and frequency of the visits.
  

• Personal School Supplies
  Parents are responsible for their child’s personal school supplies such as paper,
  pencils, crayons, and so forth. Parents should monitor the child’s supplies throughout the school year. A classroom supply list is provided by each teacher at the beginning of the school year. Each child’s name and grade should be placed on all personal items. Gym clothing, sweaters, coats and jackets should be clearly marked to help identify lost or misplaced items.
  

• Field Trips
  Many valuable educational experiences can be gained through field trips. In order to provide such experiences, a number of field trips and excursions are planned for the various classes during the school year. The planning of the field trips are at the discretion of the classroom teacher and are approved by the principal. Written permission must be given by the parent before any child participates in a field trip. Fees may be assessed to cover the cost of the trip.
  5th-8th Grade Field Trips Each spring upper grade classes visit either Philadelphia, Boston or Washington D.C.
  The program may include an overnight visit, depending on costs. All trips are planned in conjunction with the course of study for the upper grades.
  Students are expected to participate in fund raisers to offset the costs related to various trips.
  

• Inclement Weather Policy
  When school is closed due to inclement weather conditions or other circumstances, the information will be announced on television and radio stations. WINS (1010), WCBS, WNBC (Channel 4) are stations that will report our school closings.
  Along with contacting these television and radio stations, an attempt is made to
  contact every family through Grace’s emergency family calling system with necessary and appropriate information. We ask the class parent for each grade to begin the phone contact. We ask all parents to assist in keeping our calling system up-to-date by contacting the school and the person selected to call you with any phone changes as they occur during the year.
  

• Emergency Drills
  Fire drills and emergency evacuations are conducted throughout the school year. Children must adhere to the rules of silence and orderly exit from the building so that teachers may clearly convey instructions to ensure the safety of everyone. A school crisis team will be formed to prepare staff and students in the event of an emergency.
  

• Lost & Found
  The school maintains a lost and found collection of items turned into the office, and makes every effort to return items that are labeled. The school assumes no
  responsibility for misplaced or lost items. We ask that all personal items be
  labeled with the student’s name and grade.
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• ATTENDANCE POLICY
  School Day
  • Arrival
  All students are expected to arrive at school by 8:15 a.m.. Students must enter the building by the 100th Street entrance. The doors will be open from 8:15–8:30 a.m. to admit students. Students arriving after 8:30 a.m. must enter the building from the main entrance on Springfield Boulevard and must get a late pass from the office before proceeding to class. Three or more accumulated times being tardy within each grading period will mean that the student will not receive “perfect attendance” recognition for the period. A meeting with the parent(s) will be required for students who have accumulated excessive tardiness notification within a grading period.
  

• Daily Devotions will begin at 8:40 a.m. in the Multipurpose Room except on
  Wednesdays when weekly Chapel services are held at Grace Lutheran Church.
  The extended day morning program admits students from 7:00 a.m.–8:15 a.m..
  Students enter from the main entrance on Springfield Blvd. for the extended day morning program. The school is not responsible for students who arrive early and are not in the GEP program.
  • Dismissal
  Dismissal for kindergarten and grade 1 begins at 2:45 p.m.. Children will exit from the 100th Street exit. Parents must arrange to have their child(ren) picked up on time. Students who are not picked up on time will be placed in the Grace Extended Care Program (GEP), and parents will be charged accordingly.
  Dismissal for grades two and three begins at 3:00 p.m.. Children will be dismissed from the 100th Street exit. Parents are to arrange to have their children picked up within 10 minutes of dismissal. Individuals not picked up within this time will be sent to the Grace Extended Care Program (GEP) and charged accordingly.
  Students in grades four and five will be dismissed from the 100th street exit at 3:15 p.m.. On-time pick-up is expected.
  Grades six through eight will be dismissed at 3:20 p.m..
  • Absences
  Students are expected to be at school, in class, every day that school is in session.
  State law requires regular attendance. Parents of students who do not comply with this regulation will meet with the principal to discuss the circumstances. Parents are expected to call or contact the school office by 8:00 a.m. on days when their child will be absent or late. Parents are to notify their child’s teacher and the school office in writing, in advance of a planned absence. When a student is or will be absent, parents should make arrangements to pick up the child’s work. A note signed by the parent or the child’s doctor must be sent in with the child upon his/her return to school.
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  • Leaving School Grounds
  Students are not permitted to leave the school grounds before dismissal unless a parent or guardian picks up the student. Parents must sign the book in the main office for the student’s release. Students can only be picked up by the parent or guardian whose name appears on the emergency contact card as being authorized for pick-up when picking up children before the end of the school day.
  • Attendance – Sunday Worship
  All students are encouraged to attend Sunday worship or Sunday School at Grace Lutheran Church. All Grace students and families are asked to attend and participate in worship at Grace Lutheran Church in September for Christian Education Sunday and in March for Lutheran Schools Sunday. Dates and times for the services are noted on the yearly school calendars and notices sent home with students. Students are also expected to participate in the annual Christmas Worship Service and Spring Concert.
  Families are asked to attend these special services in support of their children.
  • Chapel Service/Worship Service/Devotions at Grace Weekly chapel services will be held at 8:40 a.m. each Wednesday morning during the school year. Parents and friends are welcomed to attend them and worship with the
  student body, faculty and staff. An offering is taken at each of these worship services giving opportunities to contribute towards the Lord’s work in special ways. Monies contributed are donated to various mission endeavors locally and internationally. The school and church newsletter will inform parents and students of designated agencies. Devotions are held in the Multipurpose Room at 8:40am, except on Wednesdays.
  • Church Attendance Policy for Reduced Tuition
  Faithful church attendance strengthens each member of the family in their faith in Jesus as their Savior. This happens by the power of the Holy Spirit through worship, the hearing of His Word and the administration of the Sacraments. Reduced tuition is provided as a special benefit for the faithful members of Grace Church because of their generous support of the church and school. Therefore, in keeping with the commands of our Lord Jesus Christ, we at Grace define “faithful church membership” as individuals and families who have entered God’s family through the waters of Baptism and gladly worship together every week and being moved by the Holy Spirit to willingly give of themselves through their God given time, talent and treasure in support of the church and school and its mission. Reduced tuition is available to families who have been “Regularly Attending Members” of Grace for at least six months and whose child (student) has been baptized in accordance with membership.
  “Regularly Attending Member” means both child and parent have been accepted as Grace members and both have also attended weekly worship services at Grace for at least 8 out of 13 weeks in each calendar quarter. Properly completed attendance cards at each service will be the measure of attendance.
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  SCHOOL DISCIPLINE PLAN
  At Grace Lutheran Day School we think of discipline in the context of teaching Christian attitudes, self control, orderliness, and efficiency. In the classroom, the teacher is
  expected to maintain discipline and students are expected to abide by the rules and
  regulations of the school. Therefore, teachers will be guided by God’s word and deal with
  the children in accordance with the teachings and philosophy of Christ and school policy.
  The children will be taught to understand it is necessary to love one another and to respect
  one another’s rights and privileges.
  Disciplinary action will be taken (1) when the conduct is detrimental to the education and safety of the students or to the good order in the classroom or in the school or (2) when the conduct tends to impair the morals or good conduct of pupils in the classroom or school: specifically, (a) when there is physical violence involved: (b) continued willful disobedience or open and persistent defiance of authority; (c) willful destruction and defacement of property.
  If a discipline problem occurs:
  1. The individual teacher will clearly identify to the student the inappropriate
  behavior and what positive behavior is expected in the future. A “Behavior
  Notification Form” is sent home for the parent to sign. Parents are to sign and
  return the notice to the school the following day. Teachers will be contacting
  parents each time a behavior notification is sent home. When the student does not correct his behavior or the inappropriate behavior warrants, the teacher will inform the principal and may result in a parent meeting or school disciplinary action as outlined. It is expected that all students will adhere to the rules and policies of the school in order to maintain enrollment. The school maintains the right to assign a probationary status and/or decline continued enrollment to students at any time during the school year with questionable academic progress and/or continued unacceptable social conduct.
  2. Any situation which is against civil law such as vandalism, physical violence,
  theft and so forth, will result in immediate suspension.
  3. Any suspension shall be reported to the school board at its regularly scheduled meeting. Before returning to school following a suspension, a conference must be scheduled with the principal, parent and teacher. A second suspension brings a mandatory recommendation for expulsion of the student.
  4. A continuous behavior problem will result in a choice for parent to seek
  professional counseling for the child and/or expulsion.
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• SCHOOL RULES
  Students are expected to:
  Follow directions the first time they are given; Wear academic uniforms or gym uniforms every day; (Parents will be informed of special dress days).
  Use appropriate language at all times; Take care of school property;
  (The loss or damage of school property – books, electronic and computer
  equipment, furniture, athletic equipment and so forth must be paid for by the
  student according to the replacement value.)
  Have all textbooks covered; Keep hands, feet and objects to themselves;
  Be prepared for class with appropriate materials daily; Use quiet voices and maintain appropriate behavior in hallways and cafeteria at all times;
  Leave electronic items, video games, toys, ipods, MP3 players, and so forth at home.
  Only use cell phones after school for emergencies. (Children must keep all cell phones in their book bags during school hours.)
  Wear modest and appropriate jewelry as determined by the classroom teacher and principal. Excessive jewelry is not permitted.
  Extreme hairstyles and haircuts as determined by the classroom teacher and principal are not permitted.
  Gum chewing and candy eating are not permitted.
  In day–to-day situations where a student or parent may have a concern regarding a behavior issue or policy issue with a teacher, the parent and student shall contact the teacher and discuss the problem first. If the circumstances are not resolved, the parents should contact the principal and set forth in detail, both verbally and in writing, the action or policy that is the basis for the grievance. A meeting will be set up with all parties to discuss the issue.
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• Uniform Policy
  In order to be in compliance with Grace Lutheran Day School’s Uniform Policy all students in kindergarten through eighth grade are required to wear a school uniform. Academic uniforms are worn every day. Physical education uniforms are worn on scheduled gym days. Winter uniforms must be worn from the first Monday in October through the last Friday in April. All uniform clothing can be purchased from Lobel’s Store located at 379 Sunrise Mall, Massapequa, New York. The phone number for Lobel’s is (516) 795-3312. Appropriate
  school shoes for boys and girls can be purchased from Eric Shoes on Jamaica Avenue, Queens Village, N.Y.
  Parents are responsible for the student’s adherence to the uniform policy and dress code for the school. The teachers and administration of Grace Lutheran Day School will be responsible for the day-to-day enforcement of the uniform policy. If a student is not properly attired, parents will be called to bring proper clothing to the school before the student can return to the classroom, go on a field trip, or participate in a program.
  Students are expected to enter and leave the school grounds in full uniform. Non-uniform jackets, sweaters, sweatshirts and boots may not be worn in the building. Sneakers may be worn with P.E. uniforms only on days when children receive physical education instruction. Excessive jewelry, hairstyles, make-up, and tattoos are not permitted. The school maintains the right to make the final approval of a student’s appearance and to request modification before the child is admitted to the classroom.
  

• Uniform Requirements
  Girls in grades K-5 wear plaid jumpers, white uniform blouses, plaid tie and a navy cardigan.
  Girls may also wear an optional uniform of navy slacks and a cardigan instead of the jumper.
  The girls may also wear an optional white or light blue knit shirts in September and October and in May and June. Girls in grade 6-8 wear navy blue skirts, white blouses and navy blue vests. Optional knit shirts may be worn as noted above. Navy blue knee socks or tights and dark colored shoes are required. Socks and tights of other colors are not permitted. Sandals or boots are not permitted.
  Boys in grades K-5 wear navy blue uniform slacks, white shirts and a navy blue tie. Boys in grades 6-8 wear navy blue uniform slacks and white shirts, but their tie is a striped tie.
  Sleeveless and long sleeve sweaters are available. Boys in all grades may wear long sleeve white uniform knit shirts during the winter. Dark shoes and socks are to be worn. Uniform shorts may be worn in May and June.
  Physical Education uniforms are to be worn to school on gym days. A uniform of navy blue shorts and T-shirt is required for physical education. The upper school students wear a uniform of sweat pants and shirt over the required shorts and T-shirts.
  Depending on the season, students in grades K-4 wear the shorts and T-shirt or sweats.
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• Textbooks/Book bags
  Students are permitted to use a backpack for transporting books and supplies. A backpack with wheels is an option, but they present safety concerns. Luggage on wheels is not permitted. When a student enters the building, he/she must carry backpacks and handles must be down.
  

• Use of Technology/Policy
  • Students are expected to take care of all computer equipment. Any damage to
  equipment caused by the student’s misuse must be paid for by the student according to the cost of repairs or the property’s replacement value.
  • Internet Protection – Bascom Global Internet Services, Inc., provides filtering against unwanted materials on all computers on-site and used by students. Students are expected to follow the directions of the teacher and school policy for internet use at all times.
  • All use of printers, software and computer peripherals must be approved and
  authorized by the classroom teacher for use at all times.
  • All parents and students are expected to know and adhere to the school’s technology policy at all times.
  

• Admission Policy
  Grace Lutheran Day School admits students of any race, color, national or ethnic origin to all rights, privileges, programs, and activities generally accorded or made available to students at the school. All students applying for admission are required to submit records from their previous school. These school records and recommendations will determine acceptance into the school’s program at Grace. Grace reserves the right to limit or restrict admission of any
  student due to circumstances such as learning disabilities, behavioral and or emotional problems. There is a nine week probationary period for all children entering Grace. If at the end of the period, it is determined that due to special academic or behavioral problems, it is in the best interest of the student and school to deny admission, the parent will be asked to withdraw the child.
  Entrance Age Requirements A child must be five years old on or before July 31 to be enrolled in Kindergarten, and six years old on or before July 31 to be enrolled in grade 1. Evidence of birthdate (certificate)
  and immunization must be provided before the child can be admitted.
  Registration Procedures:
  All parents are to complete an application form to officially register for the new school year.
  An application fee must accompany the application form to certify re-enrollment. This amount is non-refundable unless for some reason Grace makes the decision not to enroll the child in which case a portion will be refunded. Re-enrollment forms will be provided in March for the next school year.
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  ACADEMIC POLICY
  Student Evaluation
  There are three formal marking periods for the school year. Report cards are given at the end of each marking period. Please check the dates on the school year calendar distributed to each family at the start of the school year. Additional interim progress reports are sent out three times a year for all students. Additional progress reports will be received by students on
  academic probation with an average lower than 75% or as deemed appropriate by the teachers. The report card issued to children in kindergarten through second grade provides descriptive indicators for student performance. Grades 3-8 report cards have numerical indicators for student performance. Teachers use multiple criteria for evaluating student progress and work. Portfolio assessment, standardized tests, observation and formal testing are the various assessments used in the evaluation and grading process. The passing grade for grades 3-8 is 70%. Health, Physical Education, Art, Music and Religion are Pass/Fail. Students must pass every subject and maintain an overall average of 70% to
  complete a school year at Grace Lutheran Day School. If minimal grades persist in the core academic areas, the student is monitored and will be placed on academic probation. The parent, student, teachers and counselor are expected to collaborate in order to determine strategies for success.
  Honor Roll
  Students in grades three through eight are eligible for the Honor Roll each trimester by meeting the requirements listed below. Honors and Perfect Attendance certificates are awarded at the end of each trimester.
  First Honors are awarded to students who achieve a grade point average of 95-100%. The student must also receive a passing grade in all special subject areas. Exemplary behavior and completion of homework and special projects must also be demonstrated.
  Second Honors are awarded to students who achieve a 90-94% average. The student must also receive a passing designation in all special subject areas. Exemplary behavior and completion of homework must also be demonstrated.
  Special Honors assemblies will be held each trimester to recognize student achievement.
  Homework Notification Procedure
  Students in grades five through eight who receive homework notification forms that are sent home must have the notification signed by a parent. A student who receives (3) homework notifications within a trimester will be required to serve a mandatory homework detention. If the student has to serve a second detention, a mandatory conference will be held with the parent(s)/student/teacher and principal. The student will be placed on academic probation.
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  Individual Class Expectations/Materials and Supplies Required
  All students receive supply lists at the beginning of the summer vacation and a summer reading list for the following school year. Teachers expect students to arrive at school in September with the required materials and supplies, including the completion of the reading assignment and summer project. All students are expected to meet the requirement of reading several books for the school year. Teachers will review the particulars for each grade. On the
  first day of class, teachers will provide the students with an overview of the standards for work, behavior and expectations for homework, grading, class work and extra projects. The middle grade teachers (grades five through eight) will provide course-specific outlines that will thoroughly explain the year’s expectation for that subject, including how the student will be graded, any projects that will be required, additional reading or research that will occur,
  participation in course-related events or activities that may be available for individual enrichment, and any other specific information that the individual teacher wants to relate to the student. Parents will receive the same information at the September Meet-the-Teacher Night. It is important that everyone understands what will be expected by each teacher.
  

• Student Planner and Guidelines for Work and Behavior
  On the first day of school, every Grace student receives a Student Planner that is purchased by the parent from the school and is required to be in the student’s possession at all times. The
  Planner is used to record daily information (homework assignments, events, projects due and so forth. Communication between parent and school can also be recorded in the student’s planner.
  

• Standards for Written Work
  All students (grades three through eight) are required to use standard headings on all work to be handed in regardless of the subject. It should be in the following format:
  Name Date
  Subject Assignment (Homework #)
  All homework assignments must be completed in a separate homework assignment book noted for each subject or in a separate standard loose leaf binder identified for homework with each core subject area indicated. All homework assignments for upper grade students must be numbered and dated using the above format.
  For upper grades, all Language Arts assignments should be word processed, unless otherwise specified. Research papers and special projects have specific requirements that will be reviewed with the students by the individual teachers. A clearly defined guide with timelines for completion will be given to the students for these projects. It should always be used to guide the student in completion of the assignment.
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• PARENTAL INVOLVEMENT
  Parent/Teacher Conferences
  Parent/Teacher Conferences are held when report cards are issued for the first and second trimesters. The school calendar should be checked for specific dates. Conferences are scheduled by appointments with the teachers. Individual conferences can be scheduled by parents, teachers, counselors or the principal as the need arises during the year. Whenever a parent has a concern or question pertaining to their child’s progress, the parent should call the school office to set up an appointment. Parents should not “drop in” on teachers prior to
  school or during school hours without a pre-arranged appointment. They may not have a meeting immediately because the teacher’s first priority during the instructional day is to supervise and instruct the class.
  

• Parent Information Meetings/General Parent Meetings
  In order to keep the lines of communication open between school and home, general information meetings are held during the school year. Please note the school calendar for the dates and times of the meetings. Announcements for meetings are always sent out as a reminder with the students a few days before the meeting. Parents should check their child(ren)’s book bag for notices and speak to them about upcoming school events. General Parent Meetings are important and provide information for you to better work with the school
  to support your child.
  

• Parent-Teacher League
  Parents of students enrolled in our school are members of the Parent-Teacher League. This organization supports the school in many ways. Subjects related to the school’s mission of Christian education are discussed and cooperation between parents and teachers is fostered.
  Meetings and activities are determined annually by the executive board of this organization. It is desirable that all parents attend as many meetings as possible during the year. Participation in this organization will prove fruitful to you and your child. The Fathers’ Committee is a partner organization of the PTL. They plan many activities for the students and families during the year. The purpose of this group is to support any initiative of the school which will further Christian education at Grace School. Each year, the Father’s Committee plans a
  bowling event, family skating, a museum trip and an end of the year picnic for the school families. Notices of meetings are given on the monthly school calendar and in notices sent home with the students.
  Class Parent(s)
  Grace Lutheran works to have an active class parent program which serves a variety of needs.
  In general, the class parent assists teachers in planning and carrying out extra-curricular
  activities such as class trips, parties and other activities. During a snow emergency, for example, the class parent is a contact for information about school closing. Class parents may be asked to assist with field trips by making arrangements or serving as chaperones.
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• FUNDRAISING/SCHOOL VOLUNTEERS
  As with any school, the success of programs and activities are due in large part to the involvement of parents. It is with the positive support and involvement of parents that our students benefit. At Grace Lutheran Day School all parents are expected to participate and assist in fundraising whenever possible throughout the year. Each family is expected to raise a minimum of $300 dollars in fundraising to support the school in meeting its financial obligation and maintain affordable tuition. Parents are also encouraged to volunteer their
  service to the school. Service opportunities abound through the many programs involving the PTL, Fathers Committee and Class Parent Involvement. In addition, lunchroom, classroom and clerical assistance is needed. Volunteers are needed for organizing and assisting fundraising events and for working on the yearbook, newsletter or graduation committee.
  Contact the school office to make arrangements for volunteering.
  

• HOME/SCHOOL COMMUNICATION
  A school year calendar is sent to each home to provide information about events for the school year. Each month an updated monthly calendar is sent home with the students. Ongoing
  daily and weekly reminders of class events, activities, trips and so forth are also sent
  home. Parents should check their children’s backpacks and notebooks for announcements.
  The student planner of each student at the start of the year is another means of school/home
  communication.
  Telephone
  The school’s telephone is for business matters. School related messages can be left with the secretary. The office will only take messages of emergencies to the students. A student must receive permission from school personnel before using the phone in the office. Students use of cell phones during the instructional day is not permitted. If phones are brought to school for
  emergency needs after school, they must be kept in the students’ book bags or backpacks.
  Students are not permitted to receive incoming calls or to make phone calls on cell phones during the school day. To contact teachers, parents may call the office and leave a message.
  The school secretary will handle all incoming calls for staff. Teachers will return calls during non-instructional times.
  

• School Yearbook Project
  The School yearbook is a publication to support preserving the history and memories of the year for families. Volunteers are needed to work on this important committee. The yearbook is a major fundraiser for the school. Pictures of all current students and staff and the years’
  activities are included. Each purchase of a book supports funding for the school.
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  PAYMENT OF FEES
  All school fees are payable in advance of the services rendered. This includes school tuition and fees as well as fees for the Extended Care Programs. Families electing the 10 month tuition payment plan will send payment to Smart Tuition Management. Late fees will be applied if payments are received after the 20th of each month. All smart payments must be paid in ten months time. Students will not be permitted to attend classes if tuition payment and or fees are late or in arrears. Graduating students will not be permitted to participate in
  graduation or end-of-the-year activities. Report cards will be held until all current fees and tuition are paid in full. School records will not be forwarded to any other school if payment is not made. Each family is expected to meet their fundraising obligation by May.
  A non-refundable application fee or re-enrollment fee is charged for each student with the application each year. Re-enrollment for the new school year begins in March. Payment of book and Pastor Wagner fees are due at the final Registration Day in June. These fees cover the costs associated with books, supplies, computers, school office expenses and other school expenses.
  

• School/Office Communication
  Please follow the procedures indicated for school office communication concerning payment of fees during the year.
  • Trip and Event Fees should be sent in with your child to the appropriate classroom teacher. Trip fees and permission notes will not be collected by the office. Exact change for trips must be sent in an envelope with the child’s name, grade and teacher clearly marked.
  • School Fees- All School Fees must be paid directly to the bookkeeper. Families
  selecting the 10 month payment plan will make payments to Smart Tuition
  Management. All other fees including funds collected from fundraising must be paid to the bookkeeper. The bookkeeper will be in the office daily -on Mondays, Thursdays and Fridays from 11:00 a.m.–6:00 p.m. and Tuesdays and Wednesdays 9:00 a.m.–4:00
  p.m.. Please do not send payments with students. Payment must be made with cash (in person) or money order. Payments made by money order can be left in the bookkeepers’ mailbox.
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• Dear Parent:
  As a policy of the school, each family will receive a copy of this school publication. We ask that you review the information with your student. Current families are asked to sign the statement below and return it with your student to the class teacher for your child’s class during the parent teacher night in September or during the first week of school.
  Please return also the volunteer form attached to the booklet indicating the area that you wish to volunteer. Thank you for the continued support of our school.
  

• ACKNOWLEDGEMENT
  I have reviewed the information in this parent/student handbook and have discussed the content with my child.
  Parent Signature _____________________ Date: ________________________
  As a student at Grace, I have reviewed the information in this handbook with my parent and will follow the guidelines of the school.
  Student Signature ____________________ Date: _________________________